At the other typographic extreme, those who use all-caps for anything other than abbreviations, as in “SEND ME THAT REPORT RIGHT NOW,” look emotionally unstable. To a hiring manager, however, the red flags they raise concerning the literacy, work ethic, and even maturity of the applicant might land that application in the shredder. One of the worst mistakes you can make in a high-priority document like a cover letter is a glaring capitalization error such as not capitalizing the first letter in a sentence or writing “im” or “ive” instead of “I am” or “I have.” These errors are fine when texting your friends. 5.5.2: Italicizing, Underlining, and Bolding.Consider the following as your guide for how to get your writing mechanics right. If you don’t know these conventions, making them up as you go along may produce unprofessional-looking documents. Professionals follow stylistic conventions for mechanics much like they do punctuation rules. In English writing, mechanics relates to typographic style such as the choice between UPPERCASE and lowercase letters, italics or boldface type and plain style, as well as using figures (e.g., 1, 2, 3) or written out numbers (e.g., one, two, three). The very last target for proofreading as you finalize your draft for submission is mechanics. Revise documents to improve clarity, correctness, and coherence Edit and proofread documents to eliminate errors Use a systematic approach to edit, revise, and proofread Identify and correct spelling errors in draft documents.ĢPlan, write, revise, and edit short documents and messages that are organized, complete, and tailored to specific audiences.
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